- USING DIVISION: Property and Casualty Ratings Division
- ISSUE DATE: May 1, 2025
- ISSUING AGENCY: Mississippi Insurance Department
Sealed Proposals subject to the conditions made a part hereof will be received until 3:00 p.m. CST, Monday, June 2, 2025, for the services described herein.
IMPORTANT NOTE: The Mississippi Insurance Department will accept sealed proposals via U.S. Mail or by electronic mail. The bidder must indicate the RFP number on the front of each sealed proposal envelope or package, or if sent via electronic mail, on the subject line, along with the date for receipt of proposals specified above.
All proposals must include one (1) original signed bid and one (1) CD, USB flash drive, or electronic file labeled “public” which does not contain any information labeled trade secret or confidential, submitted directly to the Mississippi Insurance Department via U.S. Mail or electronic mail.
| DELIVERED BY US POSTAL SERVICE | DELIVERED BY ELECTRONIC MAIL |
|---|---|
| RFP NO. 3160007373 | RFP NO. 3160007373 |
| Mississippi Insurance Department | Mississippi Insurance Department |
| Attention: Andy Case, Ratings Director | Andy.Case@mid.ms.gov |
| PO Box 79 | John.Thornton@mid.ms.gov |
| Jackson MS 39205-0079 | RFPSubmittals@mid.ms.gov |
Bids submitted electronically must be submitted to all three email addresses and attached to the email as a PDF. Failure to do so may result in MID deeming the bidder non-responsive. The subject line of the email must read:
SEALED Mitigation Bid # 3160007373.
The time and date stamp on the email, as received by Andy Case, will be considered the time and date of receipt. It is the sole responsibility of the bidder to ensure the email containing the bid package is received by Andy Case prior to the submission deadline.
This RFP is available electronically on the Mississippi Insurance Department Website at http://www.mid.ms.gov and may be obtained by selecting Open RFPs.
| ACTIVITY | DATE/DEADLINE |
|---|---|
| Issue Request for Proposals | Thursday, May 1, 2025 |
| Deadline for Written Questions Due | Thursday, May 15, 2025 by 4:00 p.m. CST |
| Response to Questions Posted on Website | Thursday, May 22, 2025 by 5.00 p.m. CST |
| Bid Submittals Due | Monday, June 2, 2025 by 3:00 p.m. CST |
| Bid Opening | Monday, June 2, 2025, at 4:00 p.m. CST Woolfolk State Office Building, Suite 1001 |
| Award Announcement | Friday, June 6, 2025 |
| Effective Date of Contract | Wednesday, July 1, 2025 |
Section I – Proposal Preparation
General Information
The Mississippi Insurance Department (“MID”), is seeking proposals from interested and qualified persons or organizations to provide third-party administrator services for the Mississippi Comprehensive Hurricane Damage Mitigation Program, aka Strengthen Mississippi Homes.
In order to submit a complete and concise response to this Request for Proposal (RFP), the Respondent is expected to thoroughly read and understand the program as described throughout this RFP.
The agreement(s) entered into pursuant to this RFP will be for a one (1) year term beginning July 1, 2025, subject to termination by either party with proper notice in accordance with the terms of the executed agreement. Upon written agreement of both parties at least ninety (90) days prior to each contract anniversary date, the Contract may be renewed by the MID for a period of three (3) successive one-year periods under the same prices, terms, and conditions as in the original contract provided the Mississippi Legislature does not change the funding for third-party administrator services under the SMH Program. The total number of years permitted under this contract shall not exceed four years. The fees charged by the vendor will be fixed for the entire period of the agreement.
The evaluation team will be comprised of MID representatives and may also include persons from within the private sector and/or state government chosen by the MID who have the requisite knowledge regarding insurance matters, building codes, and/or hurricane mitigation. As directed by Mississippi law, qualified bids will be evaluated and acceptance may be made of the lowest and best bid most advantageous to the state as determined upon consideration of such factors listed in Part 6 of this RFP.
The terms “Respondent”, “Contractor” and “Vendor” are referenced throughout this RFP. Generally, references to the “Respondent” are used in conjunction with the proposing organization and procurement process leading up to the final RFP selection and award. The term “Contractor” and “Vendor” denotes the role assumed, post-award, by the winning Respondent. Additionally, the terms “State of Mississippi,” “State”, “Department” or “MID” may be used interchangeably throughout this RFP to denote the political entity issuing the RFP and requesting responses from Respondents throughout these specifications. The Comprehensive Hurricane Damage Mitigation Program, aka “Strengthen Mississippi Homes”, a grant program designed to provide wind mitigation grants to homeowners in Mississippi, is the subject of this RFP and may be referenced throughout as “SMH Program” or “Program”.