Administrator for the Mississippi Comprehensive Hurricane Damage Mitigation Program aka Strengthen Mississippi Homes


  • USING DIVISION: Property and Casualty Ratings Division
  • ISSUE DATE: June 24, 2024
  • ISSUING AGENCY: Mississippi Insurance Department

Sealed Proposals subject to the conditions made a part hereof will be received until 4:00 p.m. CST, Wednesday, July 31, 2024, for furnishing goods and services described herein.

All questions regarding RFP requirements should be directed to RFP_Questions@mid.ms.gov.

IMPORTANT NOTE: Indicate the RFP number on the front of each sealed proposal envelope or package, along with the date for receipt of proposals specified above. All proposals must include one (1) original, one (1) CD or USB flash drive labeled “public” which does not contain any information labeled trade secret or confidential, and six (6) hard copies directly to the Mississippi Insurance Department at one of the following addresses:

DELIVERED BY US POSTAL SERVICEDELIVERED BY ANY OTHER MEANS
RFP NO. 3160006694RFP NO. 3160006694
Mississippi Insurance DepartmentMississippi Insurance Department
Attention: Andy Case, Ratings DirectorAttention: Andy Case, Ratings Director
PO Box 79501 N. West Street, Suite 1001
Jackson MS 39205-0079Jackson MS 39201

Proposals should be submitted by paper. However one copy of the complete proposal including all sections in Microsoft Word Format with Exhibits in Microsoft Word or portable document format (PDF) to the following address: RFPSubmittals@mid.ms.gov. This RFP is available electronically on the Mississippi Insurance Department Website at http://www.mid.ms.gov and may be obtained by selecting Open RFPs.

ACTIVITYDATE/DEADLINE
Issue Request for ProposalsMonday, June 24, 2024
Deadline for Written Questions DueMonday, July 15, 2024 by 4:00 p.m. CST
Response to Questions Posted on WebsiteMonday, July 22, 2024 by 5.00 p.m. CST
Bid Submittals DueWednesday, July 31, 2024 by 4:00 p.m. CST
Bid OpeningThursday, August 1, 2024, at 10:00 a.m. CST
Woolfolk State Office Building, Suite 1001
Award AnnouncementThursday, August 15, 2024
Effective Date of ContractTuesday, October 1, 2024

Section I – Proposal Preparation

General Information

The Mississippi Insurance Department (“MID”), is seeking proposals from interested and qualified persons or organizations to provide administrator services for the Mississippi Comprehensive Hurricane Damage Mitigation Program, aka Strengthen Mississippi Homes.

In order to submit a complete and concise response to this Request for Proposal (RFP), the Respondent is expected to thoroughly read and understand the program as described throughout this RFP.

The agreement(s) entered into pursuant to this RFP will be for a one (1) year term beginning October 1, 2024, subject to termination by either party with proper notice in accordance with the terms of the executed agreement. Upon written agreement of both parties at least ninety (90) days prior to each contract anniversary date, the Contract may be renewed by the MID for a period of three (3) successive one-year periods under the same prices, terms, and conditions as in the original contract provided the Mississippi Legislature does not change the funding for administrator services under the SMH Program. The total number of years permitted under this contract shall not exceed four years. The fees charged by the vendor will be fixed for the entire period of the agreement.

The evaluation team will be comprised of MID representatives and may also include persons from within the private sector and/or state government chosen by the MID who have the requisite knowledge regarding insurance matters, building codes, and/or hurricane mitigation. As directed by Mississippi law, qualified bids will be evaluated and acceptance may be made of the lowest and best bid most advantageous to the state as determined upon consideration of such factors listed in Part 6 of this RFP.

The terms “Respondent”, “Contractor” and “Vendor” are referenced throughout this RFP. Generally, references to the “Respondent” are used in conjunction with the proposing organization and procurement process leading up to the final RFP selection and award. The term “Contractor” and “Vendor” denotes the role assumed, post-award, by the winning Respondent. Additionally, the terms “State of Mississippi,” “State”, “Department” or “MID” may be used interchangeably throughout this RFP to denote the political entity issuing the RFP and requesting responses from Respondents throughout these specifications. The Comprehensive Hurricane Damage Mitigation Program, aka “Strengthen Mississippi Homes”, a grant program designed to provide wind mitigation grants to homeowners in Mississippi, is the subject of this RFP and may be referenced throughout as “SMH Program” or “Program”.

Forms