- USING DIVISION: Property and Casualty Ratings Division
- ISSUE DATE: June 24, 2024
- ISSUING AGENCY: Mississippi Insurance Department
Sealed Proposals subject to the conditions made a part hereof will be received until 4:00 p.m. CST, Wednesday, July 31, 2024, for furnishing goods and services described herein.
All questions regarding RFP requirements should be directed to RFPQuestions@mid.ms.gov.
IMPORTANT NOTE: Indicate the RFP number on the front of each sealed proposal envelope or package, along with the date for receipt of proposals specified above. All proposals must include one (1) original, one (1) CD or USB flash drive labeled “public” which does not contain any information labeled trade secret or confidential, and six (6) hard copies directly to the Mississippi Insurance Department at one of the following addresses:
| DELIVERED BY US POSTAL SERVICE | DELIVERED BY ANY OTHER MEANS |
|---|---|
| RFP NO. 3160006694 | RFP NO. 3160006694 |
| Mississippi Insurance Department | Mississippi Insurance Department |
| Attention: Andy Case, Ratings Director | Attention: Andy Case, Ratings Director |
| PO Box 79 | 501 N. West Street, Suite 1001 |
| Jackson MS 39205-0079 | Jackson MS 39201 |
Proposals should be submitted by paper. However one copy of the complete proposal including all sections in Microsoft Word Format with Exhibits in Microsoft Word or portable document format (PDF) to the following address: RFPSubmittals@mid.ms.gov. This RFP is available electronically on the Mississippi Insurance Department Website at http://www.mid.ms.gov and may be obtained by selecting Open RFPs.
| ACTIVITY | DATE/DEADLINE |
|---|---|
| Issue Request for Proposals | Monday, June 24, 2024 |
| Deadline for Written Questions Due | Monday, July 15, 2024 by 4:00 p.m. CST |
| Response to Questions Posted on Website | Monday, July 22, 2024 by 5.00 p.m. CST |
| Bid Submittals Due | Wednesday, July 31, 2024 by 4:00 p.m. CST |
| Bid Opening | Thursday, August 1, 2024, at 10:00 a.m. CST Woolfolk State Office Building, Suite 1001 |
| Award Announcement | Thursday, August 15, 2024 |
| Effective Date of Contract | Tuesday, October 1, 2024 |
Section I – Proposal Preparation
General Information
The Mississippi Insurance Department (“MID”), is seeking proposals from interested and qualified persons or organizations to provide administrator services for the Mississippi Comprehensive Hurricane Damage Mitigation Program, aka Strengthen Mississippi Homes.
In order to submit a complete and concise response to this Request for Proposal (RFP), the Respondent is expected to thoroughly read and understand the program as described throughout this RFP.
The agreement(s) entered into pursuant to this RFP will be for a one (1) year term beginning October 1, 2024, subject to termination by either party with proper notice in accordance with the terms of the executed agreement. Upon written agreement of both parties at least ninety (90) days prior to each contract anniversary date, the Contract may be renewed by the MID for a period of three (3) successive one-year periods under the same prices, terms, and conditions as in the original contract provided the Mississippi Legislature does not change the funding for administrator services under the SMH Program. The total number of years permitted under this contract shall not exceed four years. The fees charged by the vendor will be fixed for the entire period of the agreement.
The evaluation team will be comprised of MID representatives and may also include persons from within the private sector and/or state government chosen by the MID who have the requisite knowledge regarding insurance matters, building codes, and/or hurricane mitigation. As directed by Mississippi law, qualified bids will be evaluated and acceptance may be made of the lowest and best bid most advantageous to the state as determined upon consideration of such factors listed in Part 6 of this RFP.
The terms “Respondent”, “Contractor” and “Vendor” are referenced throughout this RFP. Generally, references to the “Respondent” are used in conjunction with the proposing organization and procurement process leading up to the final RFP selection and award. The term “Contractor” and “Vendor” denotes the role assumed, post-award, by the winning Respondent. Additionally, the terms “State of Mississippi,” “State”, “Department” or “MID” may be used interchangeably throughout this RFP to denote the political entity issuing the RFP and requesting responses from Respondents throughout these specifications. The Comprehensive Hurricane Damage Mitigation Program, aka “Strengthen Mississippi Homes”, a grant program designed to provide wind mitigation grants to homeowners in Mississippi, is the subject of this RFP and may be referenced throughout as “SMH Program” or “Program”.